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Carol Rae Coyotes – PTSO

Supporting the CRRE mission and educational success of our students.

Board Roles and Responsibilities

Officer positions are elected through vote each year during the last PTSO meeting.  Think you might be interested?  Ask the current board for more details.

President role and responsibilities: Primary Contact:  lead, liaison, preside, create event and fundraising calendar, supervise fundraising, file documents, order.

Oversees:

  • Coordinate passive fundraiser opportunities (such as Box Tops, Frys, Amazon Smiles)
  • Coordinate vendors and ensure oversight of Wacky Wednesday (Kona Ice)
  • Coordinate PTSO sponsorship opportunities
  • Ensure fundraiser awareness stickers are distributed to classrooms
  • Participate in main fundraiser committee
  • Find additional opportunities such as Butterbraids, Cookie Sales, or similar

Vice President role and responsibilities Three VP board positions available.

1. Events:  Oversee all community building events, encourage volunteer involvement, utilize committees for event planning & carrying out.

  • Utilize signup genius to encourage parent volunteerism

Events in the past included:

  • Meet the Teacher Night
  • Boohoo-Woohoo Morning
  • Fall Festival/Monster Mash
  • Mid-Year Family Fun
  • Spring Carnival
  • Quarterly Donut Mornings

2. Hospitality:  Organize and oversee all faculty and staff hospitality,  encourage volunteer involvement, create committees when possible:

  • Utilize signup genius to encourage parent volunteerism

Events in the past included:

  • Teacher birthday celebrations
  • Teacher Appreciation Week events
  • Back to School luncheon, Parent Teacher Conference (PTC) supper, End of Year Appreciation luncheon
  • Three themed Food Carts
  • Staff appreciation – Cupid Cash

3. Marketing and Communication:  Maintain the public identity, creation of publicity materials and digital communications to reach parents and community in timely relevant manner.

  • Use a free online software, Canva (super friendly to use) to create visual posts and flyers
  • Post to social media like Facebook and Instagram, reply to responses
  • Perform minor website maintenance (wordpress)
  • Distribute flyers both by print and through online (Peachjar software)
  • Create event posters and advertising as needed

Secretary role and responsibilities:  Record proceedings including votes, conduct correspondence for organization, log membership information.

  • Prepare agenda for Board and General meetings
  • Distribute minutes to Executive Board and membership
  • Maintain PTSO book of records
  • Document memberships and volunteers, email the distribution list as appropriate.
  • Greet parents and guests at our PTSO Table at Meet the Teacher Night

Treasurer role and responsibilities:  Plan, approve and maintain budget, maintain bank accounts and financial records using QuickBooks, file taxes, pay bills, ensure proper use of money.

  • Prepare monthly report using Excel
  • Ensure proper money procedures are followed as stated in the bylaws and standing rules.
  • Collect, verify, deposit money, distribute income
  • Connect with staff regarding payments for teacher reimbursements and grants
  • Prepare cash boxes for events
  • End of Year donation statements