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Carol Rae Coyotes – PTSO

Supporting the CRRE mission and educational success of our students.

Board Roles and Responsibilities

Officer positions are elected through vote each year during the last PTSO meeting.  Think you might be interested?  Ask the current board for more details.

President role and responsibilities: Primary Contact:  lead, liaison, preside, create event and fundraising calendar, supervise fundraising, file documents, order.

Oversees:

  • Yearbook
  • Box Tops
  • Wacky Wednesday
  • Fundraiser Awareness Stickers
  • Main Fundraiser
  • Butterbraids

Vice President role and responsibilities Three VP board positions available.

1. Events:  Oversee all community building events, encourage volunteer involvement, utilize committees for event planning & carrying out.

  • Meet the Teacher Night
  • Boohoo-Woohoo Morning
  • Fall Festival/Monster Mash
  • Mid-Year Family Fun
  • Spring Carnival
  • Quarterly Donut Mornings
  • Utilize signup genius to encourage parent volunteerism

2. Hospitality:  Organize and oversee all faculty and staff hospitality,  encourage volunteer involvement, create committees when possible:

  • Teacher birthday celebrations
  • Teacher Appreciation Week events
  • Back to School luncheon, Parent Teacher Conference (PTC) supper, End of Year Appreciation luncheon
  • Three themed Food Carts
  • Staff appreciation – Cupid Cash
  • Utilize signup genius to encourage parent volunteerism

3. Marketing and Communication:  Maintain the public identity, creation of publicity materials and digital communications to reach parents and community in timely relevant manner.

  • Website maintenance
  • Facebook posts
  • Print and distribute flyers
  • Event posters

Secretary role and responsibilities:  Record proceedings including votes, conduct correspondence for organization, log membership information.

  • Prepare agenda for Board and General meetings
  • Distribute minutes to Executive Board and membership
  • Maintain PTSO book of records
  • Document memberships and volunteers, email the distribution list as appropriate.
  • PTSO Table at Meet the Teacher Night

Treasurer role and responsibilities:  Plan, approve and maintain budget, maintain bank accounts and financial records using QuickBooks, file taxes, pay bills, ensure proper use of money.

  • Keep log of Yearbook and Renaissance payments
  • Prepare monthly report using Excel.
  • Ensure proper money procedures are followed as stated in the bylaws and standing rules.
  • Collect, verify, deposit money, distribute income
  • Process letters and payments for Teacher Reimbursements – three times yearly
  • Prepare cash boxes for events
  • End of Year donation statements